Stop managing your schoolwith spreadsheets andWhatsApp groups.
Clast.io is an all-in-one school management system for K–12 institutions of any size. Admissions, class management, attendance, grading, fees, HR, transport, and parent communication — connected in one platform, with AI built into every layer.
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attendance methods supported
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faster fee collection with automation
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less weekly admin workload
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parent visibility across key operations
Run your school without the chaos.
Replace manual processes with automation, visibility, and control.
Before
- Attendance registers on paper — reconciled manually at week end
- Fees tracked in Excel, reminders sent one by one via personal WhatsApp
- Parents find out about absences at school pick-up
- Report cards typed by class teachers, printed, signed, distributed
- Admission enquiries logged in a notebook — leads fall through the cracks
- No visibility on which students are falling behind until exam results arrive
After Clast.io
- Biometric or QR attendance — live dashboard, parent notified in seconds
- Fees invoiced automatically, paid online, overdue chased by WhatsApp on a schedule
- Parents see attendance, grades, and bus location in real time, every day
- Report cards generated automatically at term end — one click, all students
- Every enquiry captured, tracked, and converted through a structured pipeline
- AI flags at-risk students early — based on attendance, quiz scores, and engagement
From first enquiry to enrolled student.
Never lose an admission enquiry again. Every lead — walk-in, website, WhatsApp — is captured in a structured pipeline and tracked all the way to enrollment. With full conversion analytics so you know exactly where leads are dropping off.
Every enquiry logged. Every stage tracked. Every conversion measured.
Admission officers get a Kanban-style pipeline showing each applicant's status, follow-up date, missing documents, and next action. When approved, the student is automatically enrolled into the right class and section — no manual step required.
- Enquiry logging from walk-in, web form, and WhatsApp
- Custom multi-stage workflows per intake period
- Online document collection and verification
- Auto-enrollment into class and section on approval
- Enquiry-to-enrollment conversion funnel analytics
Student Information System (SIS)
Every student gets a permanent Clast ID with a complete profile — personal details, emergency contacts, medical notes, academic history, and documents — all in one place from day one of enrollment.
Conversion Funnel Analytics
See exactly where enquiries drop off at every stage — first contact to enrolled. Identify bottlenecks by source, grade level, and intake period. Improve your process with data, not guesswork.
Re-enrollment & Transfers
Run annual re-enrollment campaigns, manage transfers between branches or grade levels, and process withdrawals — all tracked with status history and a full audit trail.
Every class. Every grade. Perfectly structured.
Build your school's academic structure exactly as it runs — grades, sections, subjects, timetables, and teacher assignments — then manage grading, report cards, and exams all from the same place.
Structure your school exactly as it operates.
Create grades and sections with capacity limits, assign class teachers and subject teachers, auto-generate conflict-free timetables, and manage student placement. Whether you run A/B sections or stream by ability group — Clast.io adapts to your structure.
- Grades, sections, and subjects with custom naming
- Class teacher and subject teacher assignment per section
- Auto-generated timetables with conflict detection
- Enrollment respects class capacity limits
- Academic calendar — terms, holidays, and exam windows
Report cards that write themselves at term end.
Configure grading scales per subject and grade. Teachers enter marks, the system calculates weighted scores, class rankings, and performance summaries. End-of-term report cards are generated automatically — with teacher comments per subject — ready to share with parents instantly.
- Custom grading scales per subject and grade level
- Weighted assessment types — exams, quizzes, coursework
- Auto-generated report cards at term end
- Exam scheduling with room and invigilation assignment
- AI flags struggling students before results are finalised
Know who arrived. The moment they did.
Six attendance methods — biometric fingerprint, face recognition, QR code, NFC card, teacher roll call, or reception kiosk — all feeding one live record. Cheat-resistant, offline-capable, and connected to payroll.
ZKTeco biometric, QR codes, face recognition — your choice, one dashboard.
Clast.io integrates natively with ZKTeco biometric devices using the ADMS push protocol — cloud-friendly, no server on premises, no VPN. QR codes are time-bound and GPS-locked so they cannot be shared. Face recognition uses liveness detection so photos do not work. All methods report to one live dashboard.
- ZKTeco fingerprint & face recognition — ADMS push protocol
- QR code — time-bound, GPS-locked, cheat-resistant
- NFC smart student ID cards
- Offline mode — syncs automatically when back online
- Parent notified instantly on absence or late arrival
- Teaching hours sync to payroll automatically
Run your team without losing things in emails.
Assign tasks with deadlines, track leave without calendar conflicts, evaluate teachers on a schedule, and process payroll from attendance data — all the HR and operational management your school needs in one place.
Every task assigned, tracked, and closed. No more "did you do that?" emails.
Assign tasks to staff or departments with deadlines and priority levels. Principals see what is pending, overdue, and completed in one dashboard. Overdue task reminders are sent automatically to the assignee and their manager.
- Assign tasks to staff or departments with deadlines
- Track status — pending, in progress, completed, overdue
- Convert messages or tickets into tasks in one click
- Automatic overdue reminders to assignee and manager
Digital Staff Onboarding
Document collection, contract signing, and role assignment — all completed digitally from day one. Full staff profiles with qualifications, contract history, and evaluation records.
Leave Management
Staff submit leave digitally. The system automatically flags timetable conflicts before HR approves. Leave balances tracked in real time. No lost forms or schedule surprises.
Performance Evaluations
Structured teacher evaluation cycles with scoring rubrics, written comments, and full review history — on a schedule defined by school leadership, visible only to authorised roles.
Replace the group chat with something that works.
Staff communicate in structured channels. Parents and students raise tickets that are routed, tracked, and resolved. Announcements reach the right people at the right time. Every conversation is logged — nothing lost, nothing leaked.
Every message in its right place. Every reply traceable.
Staff channels for departments, subjects, and projects. A structured ticket system for all parent and student contact — routed automatically to the right department, tracked through stages, logged with full thread history. AI classifies tickets, suggests replies, and flags anything that needs urgent escalation.
- Staff channels — by department, subject, or project
- Structured ticket system for all parent & student contact
- AI reply suggestions, tone improvement, ticket auto-classification
- Convert any message into a task or escalation
- Announcements via in-app, email, and WhatsApp
Fees collected online. Overdue chased automatically.
End-to-end financial management for schools — invoicing, online payment collection, automated WhatsApp reminders, scholarship management, expense tracking, and payroll from attendance data. No manual reconciliation.
The finance module that pays for itself in recovered fees.
Generate fee invoices per student, accept online payments via Stripe, PayPal, or local banking gateways, and let Clast.io chase overdue fees on a WhatsApp and email schedule you define. Schools using automated reminders recover overdue fees 3× faster than manual follow-up.
- Online payment via Stripe, PayPal, and local gateways
- Auto-generated receipts sent to parents on payment
- Automated overdue reminders via WhatsApp and email
- Scholarships, sibling discounts, and sponsorship waivers
- Full audit trail on every financial transaction
Payroll from attendance
Teaching hours from verified attendance records flow directly into salary calculations. Late deductions and overtime apply automatically — no separate timesheets or manual month-end reconciliation.
Expense management
Record and categorise all school expenses by branch and department. Track actual vs. budget with monthly reports — ready for board presentations and annual financial reviews.
Scholarships & fee waivers
Apply scholarship deductions, sibling discounts, and sponsorship waivers per student — with full approval chains and an audit trail on every adjustment made to the fee record.
Revenue dashboards
Live revenue by branch, grade, and fee category. Compare against targets, view collection trends over time, and export clean reports for owner reviews and external audits.
Parents know where the bus is. Always.
Live GPS tracking, route management, and automated parent notifications so no one calls the office to ask where the bus is. Fleet maintenance logs and cost analytics included.
The bus arrives. The parent already knows.
Every vehicle has live GPS. Parents see the bus on a map in the Clast parent app. When it is approaching their stop, they get a push notification automatically. No phone calls to the front desk, no anxious parents at the gate.
- Live GPS position for every vehicle in the fleet
- Route and stop management with student seat assignments
- Configurable parent alert at approach ETA (5/10/15 min)
- Driver app for mobile check-in and route navigation
- Fleet maintenance logs and fuel cost tracking
AI that runs through every part of your school.
Most school management software manages data. Clast.io uses AI to actively improve outcomes — flagging at-risk students, building lesson plans, handling communication, and tutoring students between classes.
Every student gets a personal tutor. Day and night.
Voice-enabled and fully personalised — the AI Tutor knows each student's curriculum, quizzes them on demand, guides them step by step through problems, and adapts to how they learn. It detects when a student is frustrated and adjusts its approach. Before every exam, it sends a WhatsApp study reminder.
- Voice interaction — students speak, it responds both ways
- Quizzes drawn from the student's own approved syllabus
- Detects frustration — adjusts tone and pace automatically
- Exam reminders via WhatsApp the evening before
- Teachers see each student's AI session history and scores
AI Curriculum & Lesson Builder
Upload any national curriculum document. AI extracts topics, generates learning outcomes, sequences content, and auto-generates a linked syllabus. Teachers get AI-drafted lesson plans they customise and publish in minutes.
Early Warning — At-Risk Students
AI monitors attendance, quiz scores, assignment completion, and engagement to flag students at risk of falling behind — surfaced as actionable alerts to teachers and coordinators before exam results confirm the problem.
Real-Time Parent Portal
Parents see live attendance, bus location, grades, upcoming exams, and fee status in the Clast parent app. No more end-of-term surprises, no more calls to the front desk, no more missed fee deadlines.
Works with the tools your school already uses.
No rip-and-replace. Clast.io connects with the payment gateways, virtual classroom tools, communication channels, productivity suites, and hardware your school relies on today.
Every person in your school gets what they need.
Principal / Owner
- Live school dashboard
- AI risk alerts
- Staff & task oversight
- Multi-branch view
- Financial overview
Admission Officer
- Enquiry pipeline
- Application management
- Conversion analytics
- Enrollment processing
Teacher
- AI lesson planner
- One-tap attendance
- Grade book
- Task notifications
Finance Manager
- Fee invoicing
- Online collection
- Payroll processing
- Revenue reports
Parent
- Real-time attendance
- Live bus location
- Fee payments
- Grades & exams
Explore other Clast.io solutions
- Academies & InstitutesInstitutions offering practical skills, vocational training, or language education.— open Academies & Institutes solution page
- CollegesPost-secondary institutions offering diploma or associate degree programs.— open Colleges solution page
- UniversitiesHigher education institutions offering bachelor's, master's, or doctorate degrees.— open Universities solution page
Questions school owners ask before switching
From real conversations with school principals, owners, and IT managers evaluating Clast.io.
Ready to run your school the way it deserves?
Book a free demo personalised to your school — no generic slides.
- Scales from 50 to 50,000 students
- Data migration included
- Onboarding in days, not months
- No long-term contracts