One platform. Every function your institution needs to run.
Clast.io brings every institutional function — academics, admissions, attendance, finance, HR, and operations — into one connected platform. 18+ modules. One database. Real-time sync across every branch.
Integrated modules
User roles
Shared database
Branches & campuses
Everything in one place
Every module shares the same database, the same permission layer, and real-time sync. Change an attendance record and payroll updates. Enroll a student and they appear in every module instantly.
Curriculum, syllabus, lesson plans, grading, exams, assignments, timetable
Enquiry pipeline, applications, enrollment, student profiles, Clast ID
Biometric, QR, face recognition, NFC, roll call — all in one live record
Fee management, online payments, payroll, expenses, scholarships
Staff channels, ticket system, announcements, WhatsApp notifications
Onboarding, leave, evaluations, task management, teaching hours
Transport GPS, library, asset & inventory management
AI Tutor, curriculum builder, risk detection, communication assist
From curriculum to
report card — one connected flow.
The complete academic layer — from curriculum design to final report cards. Every level is connected: change the curriculum and the syllabus updates automatically. Publish a lesson and students see it immediately. Submit grades and report cards generate themselves.
Curriculum → Syllabus → Lesson PlanAll three levels stay in bi-directional sync. Adjust the curriculum and the syllabus updates. Teachers build lesson plans from the approved syllabus — AI generates the first draft, the teacher approves and publishes.
Works for every academic modelK–12 grading, university credit hours, GPA, SAP management, and degree audits — all configurable per institution type, no custom development needed.
Who uses this module
Upload any national curriculum document. AI does the rest.
Upload any national curriculum PDF, video, or article. Clast AI extracts topics, writes learning outcomes, recommends time allocations, and sequences the content into a logical teaching flow. The coordinator reviews and approves — nothing goes live without human sign-off.
- AI extracts topics and writes learning outcomes from uploaded PDFs
- Bi-directional sync — curriculum and syllabus always stay aligned
- Drag-and-drop reordering with full version history and rollback
- Multi-subject, multi-grade, multi-branch support out of the box
- Coordinator approval required before any content goes live
Teachers get AI-drafted lesson plans, not blank templates.
AI generates a complete lesson plan draft — objectives, activity sequence, resources, and an exit quiz — aligned to the approved syllabus. The teacher reviews, edits, and publishes. Students see the content in their portal immediately, with no separate upload required.
- AI-generated first draft aligned to the approved syllabus
- Lecture-based, discovery, and project-based lesson templates
- Embed videos, readings, simulations, and external links
- Students see materials and assignments immediately on publish
- Per-lesson progress tracking visible to teacher and student
Grading & Auto-Generated Report Cards
Configure custom grading scales per subject and grade level, define weighted assessment categories, and let Clast.io calculate weighted scores automatically. At term end, report cards generate in one click — complete with subject scores, teacher comments, and performance summaries — ready to share with parents digitally.
Exam Scheduling & Invigilation Management
Schedule exams across grades with room assignments, invigilation duties, and seat plan distribution — all automatically conflict-checked against the existing timetable. Track submission status per student in real time. Results feed directly into the grade book the moment they are entered.
GPA, Credit Hours & Degree Audits
For colleges and universities: automatic GPA calculation per semester and cumulative. Credit hour tracking with subject enrollment rules. Satisfactory Academic Progress (SAP) management. Degree audit reports showing exactly what each student has completed, what is in progress, and what remains — available at any time, not just at graduation.
Transcripts & Academic Records
Generate official transcripts with a student's complete academic history — subjects, grades, credit hours, and periods — in a consistent, exportable format. Cross-period transcripts capture the full picture even when students move between programs, branches, or academic years.
Assignments & Homework Management
Teachers set and distribute assignments through the platform. Students submit online from their portal. Teachers grade with rubrics, leave inline feedback per question, and track submission rates per class. Students and parents see grades and comments the moment they are published — no waiting for the next class.
Academic Calendar & Conflict-Free Timetables
Build and publish the full institutional calendar — term dates, holidays, events, and exam windows. Auto-generate class timetables with conflict detection across teachers, rooms, and subjects. When a teacher takes leave, the system flags any classes left uncovered before the absence is approved.
From first enquiry to
enrolled student — structured.
Manages the full intake journey — from first enquiry to enrolled student. Every stage is configurable, every document collected digitally, every applicant's status visible at all times. On approval, students are automatically enrolled and appear across every module instantly.
One pipeline. Every enquiry source.Walk-in, web form, WhatsApp — every channel feeds the same structured pipeline. Admission officers see each applicant's status, missing documents, and next action in one unified view.
Clast ID — one identity, foreverEvery enrolled student gets a permanent Clast ID. Records, certificates, and fee history stay attached across years, programs, and institutions — even if they later become a teacher elsewhere.
Who uses this module
Every applicant tracked. Every conversion measured.
A Kanban-style view of every applicant — stage, assigned officer, document checklist, and next action. On approval, the student is enrolled automatically, assigned to the right class, and their SIS profile is created. No manual data entry.
- Enquiry logging from walk-in, web forms, and WhatsApp
- Custom multi-stage workflows per program and intake period
- Online document collection, checklist, and verification tracking
- Auto-enrollment into class and section on approval
- Enquiry-to-enrollment conversion funnel analytics per term
Student Information System (SIS)
Every enrolled student has a complete SIS profile — personal details, emergency contacts, medical notes, academic history, enrolled courses, fee status, and attached documents. All data is structured, searchable, and immediately accessible to the roles with permission to view it. No scattered files, no duplicate records.
Conversion Funnel Analytics
See exactly where applicants drop off at every pipeline stage — from first enquiry to final enrollment. Break it down by enquiry source, intake period, grade level, or branch. Identify which stages have the longest delays and where follow-up has the highest impact on conversion rates.
Re-enrollment, Transfers & Withdrawals
Run annual re-enrollment campaigns with bulk status updates and automated reminders. Manage student transfers between branches or programs — with full record transfer and audit trail. Process withdrawals with exit documentation, fee reconciliation, and archive. Every lifecycle event is tracked.
Six ways to mark attendance.
One record. Real-time.
Six attendance methods — biometric, face recognition, QR, NFC, roll call, or reception kiosk — all feeding one live dashboard simultaneously. Parents are notified automatically on absence or late arrival. Teaching hours sync to payroll with no manual step.
ZKTeco biometric via ADMS push protocolThe ZKTeco device sends data directly to Clast.io's cloud endpoint — no on-premises server, no VPN, no IT overhead. Scales across multiple campuses simultaneously with offline fallback and encrypted template storage.
Cheat prevention at every layerQR codes are time-bound and device-locked. GPS validates location on check-in. Face recognition uses liveness detection. Duplicate entries are blocked server-side. Proxy attendance has nowhere to hide.
Who uses this module
Six attendance methods. One dashboard.
Choose the method that fits your campus.
Or use all six at once.
Different campuses need different solutions. Clast.io supports all six methods simultaneously — every record appearing in one unified dashboard regardless of which method captured it.
- Biometric fingerprint
- Face recognition kiosk
- QR code scan
- NFC smart card
- Teacher roll call
- Reception kiosk
Offline Mode with Automatic Sync
Attendance marking continues without internet connectivity — records are stored locally on the device or biometric hardware and synced automatically the moment connectivity is restored. A clear offline/online status indicator keeps staff informed. No data is lost during connectivity interruptions.
Attendance → Payroll Sync
Every verified teaching session is logged with subject, class, start time, and end time. These hours flow directly into the payroll module — late deductions and overtime calculated automatically. Finance managers see a live dashboard of teaching hours per staff member each month. No separate timesheets, no manual reconciliation.
Attendance Analytics & Early Warning
Track attendance rates by student, class, grade, branch, and date range. Identify chronic absenteeism patterns, day-of-week clusters, and subject-linked drop-offs. AI surfaces students whose attendance patterns suggest academic risk — notifying teachers and coordinators before the pattern affects grades.
Fees collected online.
Payroll from attendance.
Everything auditable.
The complete financial lifecycle — invoicing, online collection, automated reminders, scholarships, expense tracking, and payroll — all in one place. Payroll pulls directly from attendance data. Fee records exist from the moment a student is enrolled.
Automated overdue fee recoveryWhen a fee passes its due date, Clast.io sends reminders via WhatsApp, email, and in-app on a schedule you define. Finance managers see collection rates by grade and branch in real time — updated as payments arrive.
Every transaction has a full audit trailEvery financial action is logged with the responsible user, timestamp, and approval chain — ready for internal review or external audit at any time.
Who uses this module
Generate. Collect. Chase automatically.
Generate invoices for an entire cohort or per student. Parents pay from the Clast portal via Stripe, PayPal, or local gateways — receipts sent automatically. Discounts and scholarships applied at the individual level with a full approval chain.
- Online payment via Stripe, PayPal, and local gateways
- Auto-receipts sent to parents immediately on payment
- Automated overdue reminders via WhatsApp and email
- Scholarships, sibling discounts, and sponsorship waivers per student
- Full audit trail on every invoice, payment, and adjustment
Payroll processing from attendance data
Teaching hours from attendance flow directly into payroll — no timesheets, no manual entry. Define salary components, deduction rules, and overtime rates. Clast.io calculates each payslip automatically and maintains full payment history per staff member.
Expense management & budget tracking
Record and categorise all expenses by branch and department. Set budget targets and track actual vs. budget monthly. Export board-ready reports in one click. Every expense is logged with a responsible user and timestamp.
Live revenue dashboards
Live revenue by branch, program, and fee category — updated the moment a payment is received. Compare collection rates period-over-period, view outstanding totals by cohort, and export board-ready summaries in one click.
Scholarships, waivers & sponsorships
Apply percentage or fixed scholarship deductions, sibling discounts, and sponsorship waivers per student. Every adjustment requires an authorised approver and is logged with reason and effective date. Parents see the full fee breakdown — not just the final number.
Every conversation
in its right place.
Structured communication that replaces scattered WhatsApp groups and email threads. Staff use topic-based Channels. Parents and students raise Tickets that are routed, tracked, and resolved with a full log. Every message has a context, a recipient, and a record.
Why a ticket system for parents, not open messagingOpen parent-teacher DMs create unmanageable workload — messages at all hours, on personal phones, with no record. Tickets route contact to the right department, give each conversation a status and owner, and log everything. Teachers are protected. Parents get responses.
AI at the communication layerAI classifies tickets by urgency and department, suggests a toned reply, and summarises long threads so staff can respond without reading 40 messages. Anything needing escalation is flagged automatically.
Who uses this module
Structured contact. AI-suggested replies. Zero lost messages.
Every parent or student ticket is classified by type and urgency on arrival, routed to the right department, and assigned to a staff member. They see the full context, the student's record, and an AI-suggested reply. They edit, send, or escalate — the full thread is logged permanently.
- Auto-classification by urgency and department on submission
- AI-suggested reply with tone rating and confidence score
- Full conversation thread — visible to authorised roles, logged permanently
- Convert any ticket into a task and assign it to a staff member
- Escalation path for unresolved or overdue tickets
Staff Channels — Topic-Based Collaboration
Create channels for academic departments, administrative projects, grade-level coordination, or any cross-team topic. Staff-only by design — no students or parents in the channel. Messages are searchable, pinnable, and linked to tasks. Channels replace the institutional group chat without sacrificing the speed of communication staff rely on.
Smart Role-Based Notifications
Every notification in Clast.io is event-triggered and role-specific. Absence alerts go to the class teacher and parent — not the finance manager. Fee overdue alerts go to finance. Biometric device offline alerts go to IT. Each role receives exactly what is relevant to them, delivered through the channel they prefer: in-app, email, WhatsApp, or SMS.
Institutional Announcements
Broadcast school-wide, branch-level, grade-specific, or role-specific announcements with delivery tracking and read receipts. Schedule future announcements, pin important notices, and send attachments. Announcements are delivered via in-app notification, email, and WhatsApp — with a full record of who received and acknowledged each one.
Staff management from
hire to payslip.
Complete staff management from onboarding to payroll — built for educational institutions, not corporations. Leave checks the timetable before approval. Teaching hours from attendance feed payroll automatically. Evaluations, tasks, and records all live in the same system.
Leave management with timetable conflict checkingBefore a leave request reaches HR, the system checks whether approval would leave any class uncovered. If a conflict exists, HR is alerted before approving — not after. Leave balances tracked in real time across all categories.
Task management for school staffAssign tasks to staff or departments with deadlines and priorities. Overdue tasks trigger automatic reminders to the assignee and their manager. Principals see the full board across departments — no chasing required.
Who uses this module
Digital Staff Onboarding
Document upload, contract signing, qualification verification, and role assignment — all completed digitally. Full staff profiles with qualification records, contract versions, and performance history — accessible only to authorised roles.
Leave Management with Timetable Integration
Staff submit leave digitally. The system checks for timetable conflicts before HR approves. Balances tracked in real time. Approved leave updates the attendance record and flags affected classes for coverage.
Performance Evaluation Cycles
Define evaluation cycles per role with scoring rubrics covering pedagogy, punctuality, communication, and professional development. Written comments and review history maintained per staff member — visible only to authorised evaluators.
Teaching Hours Dashboard
Every teaching session is logged with subject, class, and duration. HR and Finance see a live consolidated dashboard. Discrepancies between contracted and delivered hours are flagged automatically and fed directly into payroll.
Task Board & Staff Accountability
Assign tasks with deadlines, priorities, and file attachments. Track status from pending to complete. Overdue tasks escalate automatically. Principals see the full board; staff see only their own. Every completed task is timestamped and archived.
Staff Records & Document Archive
Centralised profiles with qualifications, contract versions, certificates, and performance reviews — all version-controlled and timestamped. Expiring qualifications and contract renewals trigger advance notifications to HR.
Transportation, library,
assets — all managed.
Transportation, library, assets, and inventory — the operational layer every institution needs. Each module is branch-scoped, role-controlled, and connected to the wider platform. Transport links to the parent portal. Library links to student profiles. Everything isolated per branch by default.
Transportation — from route planning to live parent alertsDefine routes and assign students once. Drivers activate their journey via the app. Parents see the bus live on a map and get a push notification when it's approaching their stop. No phone calls to the front desk.
Every record branch-scoped from day oneAll operational data — vehicle records, library catalog, asset registers, inventory stock levels — is isolated per branch by default. Branch managers see and manage their campus only. Super admins see consolidated views across all branches. Adding a new branch does not require any structural changes — it simply inherits the same operational modules with a clean slate.
Who uses this module
Live GPS. Parent alerts. Fleet logs. All in one module.
Configure routes with named stops, arrival times, and student assignments. Drivers activate journeys from the app, triggering live GPS tracking. Fuel logs, maintenance schedules, and service records are all captured in the same module for cost management.
- Live GPS position per vehicle — visible to parents and admin
- Route and stop management with student seat assignments
- Configurable parent alert at 5, 10, or 15 minutes before arrival
- Driver app for journey activation, check-in, and navigation
- Fleet maintenance logs, fuel tracking, and cost reporting
Library Management
Full digital library catalog with ISBN lookup, book metadata, and category organisation. Borrow and return tracking with configurable loan periods and overdue fine rules. Overdue reminders sent automatically to borrowers via in-app and WhatsApp. Librarian dashboard showing currently borrowed, overdue, and available inventory — with analytics on most-borrowed titles and category usage patterns.
Asset & Inventory Management
Track institutional assets with categorised registers, depreciation schedules, and condition records. Manage consumable stock with atomic transactions — stock only decreases when a properly authorised issue request is approved, preventing discrepancies between recorded and physical inventory. Low-stock alerts trigger automatically when items fall below configured thresholds. All records scoped per branch.
Multi-Branch Governance
Every operational record is branch-scoped from day one — not as a filter applied after the fact, but as a core architectural principle. Branch managers can only see and act on data from their campus. Super admins and owners see consolidated views across all branches with the ability to drill into any campus at any time. Adding a new branch requires no restructuring — it inherits all modules with clean, isolated data from the first day.
AI that runs through
the whole platform.
AI embedded into the workflows where it has the highest practical impact — curriculum building, student learning, communication, and risk detection. It reduces time on each task and surfaces information that would otherwise require manual analysis. Human review remains at every step.
Human review at every AI outputNo AI-generated content goes live without approval. Curricula require coordinator sign-off. Lesson plans require teacher review. Reply suggestions are editable. AI is an accelerant, not an autonomous agent.
Gets better with your institution's dataAs teachers give feedback, students interact with the Tutor, and patterns accumulate, recommendations improve. The AI Tutor adapts difficulty per student over time. Risk thresholds calibrate to your institution, not generic benchmarks.
Who benefits from AI features
Every student gets a personal tutor. Not just the ones who can afford one.
Voice-enabled and adaptive — connected to each student's own syllabus. When a student is stuck, it asks guiding questions rather than giving answers. It detects frustration and adjusts its approach in real time. Before every exam, it sends a WhatsApp reminder. Teachers see each student's session history and topic performance.
- Voice interaction — speech-to-text and text-to-speech, both ways
- Quizzes drawn from the student's own approved syllabus — not generic content
- Emotion detection — adjusts tone and approach in real time
- Exam reminders via WhatsApp the evening before
- Adaptive difficulty — harder when mastered, gentler when struggling
- Teacher-facing session history and topic performance dashboard
National curriculum to teaching flow
Upload any curriculum document. AI extracts topic structure, writes measurable learning outcomes, recommends time allocations, and sequences the content into a teaching flow. The coordinator approves — and the curriculum automatically generates a linked syllabus.
Student Risk Detection & Early Warning
AI monitors attendance, quiz scores, assignment rates, and Tutor engagement across the student population — identifying at-risk patterns before they show up in grades. Surfaced as prioritised alerts to teachers and coordinators, early enough to act.
AI Communication Assist
Classifies tickets by type and urgency, routes to the right department, and suggests a reply based on context. Long threads are summarised automatically. Outgoing messages can be reviewed for tone before sending.
AI Assessment Generator
AI generates quizzes, exercises, and assignment briefs aligned to each lesson's learning outcomes — varying question types and calibrated to grade level. Teachers review and approve. Difficulty adjusts over time based on class performance.
Predictive Analytics
Beyond individual risk, AI identifies institutional-level patterns — attendance declines by grade, fee collection trends, and assessment distributions pointing to curriculum gaps. Surfaced in the principal dashboard as proactive recommendations, not retrospective reports.
Adaptive Learning Paths
Students who master a concept get extension material. Students who struggle get alternative explanations and targeted practice. If difficulty persists across sessions, the teacher is notified automatically.
Works with the tools your institution already relies on.
Native integrations with payment gateways, virtual classrooms, communication channels, productivity suites, and biometric hardware.
What institution leaders say after switching to Clast.io
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 1
Title
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 2
Title
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 3
Title
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 4
Title
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 5
Title
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 6
Title
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 7
Title
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 8
Title
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 9
Title
Mizan Academy“Clast.io has been a game changer for my institutions!”
Full Name 10
Title
Questions people ask when evaluating this platform
From real conversations with school owners, IT managers, and procurement teams who evaluated Clast.io.
Ready to see every module working together?
Book a demo tailored to your institution — no generic slides.
- All institution types
- Migration included
- Fast onboarding
- No long-term lock-in